Keep group-trip RSVPs in one current list
Reconcile replies into a guest list with confirmed responses, missing details, and follow-up drafts.
What you’ll produce
A dated RSVP tracker with response evidence, unresolved conflicts, remaining capacity, and draft follow-ups.
Inputs & connections
- Invitee list, trip or event details, capacity, response deadline, and required RSVP fields
- Approved response exports or message threads and the current guest list
Begin with approved response exports. A live inbox, form, calendar, or sheet requires separate configuration and permission; no particular integration is assumed.
Your starting prompt
Replace the bracketed fields. This is our suggested prompt, not a quote from the source.
Reconcile [invitee list] and [approved replies] for [trip or event]. Use confirmed, declined, tentative, and no response statuses, preserving each explicit reply and timestamp as evidence. Silence is not acceptance. Flag conflicting messages, duplicate names, unclear plus-ones, and missing details for review. Count confirmed attendees against [capacity] without treating tentative replies as confirmed. Keep unnecessary personal or travel-document data out of the tracker. Draft concise follow-ups for missing or ambiguous responses, but do not send messages, alter reservations, collect payments, or book travel. Return a change log and an updated list for review.
How to run it
- 01
Define the invitee list, capacity, response deadline, and the minimum details you need.
- 02
Reconcile an approved set of replies, keeping a link or reference to each source response.
- 03
Resolve duplicates, conflicting replies, and tentative attendance before updating the confirmed count.
- 04
Review follow-up drafts and approve any messages separately; refresh the tracker when new replies arrive.
Review before you act
Confirm identities, party sizes, timestamps, and explicit acceptance. Check that a changed response supersedes an earlier one and that follow-ups go only to the intended recipients.
Limitations & success checks
- Peter reports using Grok Bot to confirm and manage RSVPs for Horizons, a planned Brazil trip with 30 property managers; his exact setup is not disclosed.
- Ambiguous replies and changing plans need human review. RSVP tracking does not establish that travel, payments, or reservations have been arranged.
Measure: RSVPs reconciled correctly, duplicate or conflicting records resolved, and missing responses requiring follow-up.
Sources & attribution
The sources below support the reported example or a tool capability. They do not validate our prompt or prove the outcome in your environment.
Read all seven examples from Peter’s post →
Original post read on X on October 13, 2026. Peter reports using Grok Bot to monitor 100+ proptech vendors and property-management companies for legal filings, clear unwanted email, and manage trip RSVPs, among other tasks. The implementation details and results have not been independently tested. Prompts and steps here are editorial additions.
Creator / publisher: Peter Lohmann (@pslohmann)
Editorial review: 2026-10-13. How we label evidence.